Business travel
Build a roadshow itinerary that can breathe
A practical planning checklist for executive assistants and travel desks arranging a day of meetings.
Services
Events & group transport
A clear movement plan for conferences, galas, productions and private gatherings.
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Bring the people together
Who it’s for
Event teams and hosts managing guests with different origins, arrival windows and return plans.
- Conference and venue transfers
- Gala arrivals and departures
- Production and group movements
A movement plan people can follow
Group guests by origin and required arrival time. Give each movement a clear pickup point and identify who will tell passengers when to be ready.
Allow for venue access, traffic and loading. Share a final schedule with the desk and flag any fixed programme times before confirming the arrangements.
01
Share the brief
Tell the desk who is travelling, where and when.
02
Review the arrangements
Check availability, vehicle, fare, meeting details and terms.
03
Travel with a clear plan
Keep the confirmation and desk contact accessible for changes.
A few useful details
Do you arrange coaches?
Coach-class transport can be requested. Seating, luggage capacity and availability are confirmed for the destination.
Is an onsite coordinator included?
Only if expressly included in the quote. Describe your coordination needs in the enquiry.
The PRT Journal
A little preparation. A better journey.
Airport guides
Your Pearson pickup, thoughtfully prepared
The flight details, luggage information and meeting instructions to check before arriving at YYZ.
Airport guides
From Billy Bishop to the city
Plan the mainland connection, agree the meeting point and leave room for the journey through the airport.